Inspired Through Sport

Our mission is to inspire the nation by supporting Great British athletes. We want to encourage every generation into adopting a healthy, active lifestyle. We do this by installing a champion's mindset of determination and positivity.

Email: info@inspiredthroughsport.co.uk

Phone: +44 207 717 9666​

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© 2019 Inspired Through Sport |  Terms of Use  |   Privacy Policy

Privacy Policy

This website privacy policy describes how Inspired Through Sport LTD protects and makes use of the information you give the company when you use this website. If you provide information when using this website, it will only be used in the ways described in this privacy policy, updated from time to time. The latest version is published on this page.

 

This website privacy policy was updated on 04/06/2018

If you have any questions about this policy, please email info@inspiredthroughsport.co.uk or write to: 161-165 Greenwich High Road, London, England, SE10 8JA

 

Collection and use of data

We gather and use certain information about individuals in order to provide our services and to enable certain functions on this website. We also collect information to better understand how visitors use this website. We may collect the following information:

·         Your name and contact information including email address

·         Anonymised website usage data

·         Other information relevant to client enquiries

·         Other information relevant to enquiries about employment with us

 

Collecting this data helps us understand what you are looking for from the company, enabling us to deliver our services.

 

Specifically, we may use this data to contact you in response to an enquiry that you have made, whether as a potential client or as a potential employee, with a view to the supply of athlete visit/event services; and may share this information with our employees for that purpose, or for our own internal record-keeping.

 

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website. Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

 

We may use cookies to analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions. Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

 

Controlling cookies

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies. However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you. Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it. To learn more about cookies and how they are used, visit All About Cookies.

 

Confidentiality

When you fill in a form or provide your details on our website, you will see one or more tick boxes allowing you to opt-in to receive communications from us by email, telephone or post. We will never lease, distribute or sell your personal information to external third parties unless we have your permission or the law requires us to. Any personal information we hold about you is stored and processed under our data protection policy, in line with the Data Protection Act 1998. We will always hold your information securely.

 

To prevent unauthorised disclosure or access to your information, we have implemented physical and electronic security safeguards. We also follow procedures to ensure that we work with all personal data in line with the Data Protection Act 1998.

 

Our website may contain links to other websites. Please note that we have no control of websites outside the Inspired Through Sport domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy. Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

Safety and Security

Context and overview

Key details

·         Policy prepared by: Inspired Through Sport

·         Approved by management on:05/06/2018

·         Policy became operational on: 05/06/2018

·         Next review date:05/06/2019

 

Introduction

Inspired Through Sport Ltd needs to gather and use certain information about individuals.

These can include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.

This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.

 

Why this policy exists

This data protection policy ensures Inspired Through Sport Ltd:

·         Complies with data protection law and follow good practice

·         Protects the rights of staff, customers and partners

·         Is open about how it stores and processes individuals’ data

·         Protects itself from the risks of a data breach

 

Data protection law

The Data Protection Act 1998 describes how organisations must collect, handle and store personal information.

These rules apply regardless of whether data is stored electronically, on paper or on other materials.

To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.

The Data Protection Act is underpinned by eight important principles. These say that personal data must:

1.      Be processed fairly and lawfully

2.      Be obtained only for specific, lawful purposes

3.      Be adequate, relevant and not excessive

4.      Be accurate and kept up to date

5.      Not be held for any longer than necessary

6.      Processed in accordance with the rights of data subjects

7.      Be protected in appropriate ways

8.      Not be transferred outside the European Economic Area (EEA), unless that country or territory also ensures an adequate level of protection

 

People, risks and responsibilities

Policy scope

This policy applies to:

·         The head office of Inspired Through Sport Ltd

·         All staff and volunteers of Inspired Through Sport Ltd

·         All contractors, suppliers and other people working on behalf of the company

It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998. This can include:

·         Names of individuals

·         Postal addresses

·         Email addresses

·         Telephone numbers

·         Any other information relating to individuals

 

Data protection risks

This policy helps to protect the company from some very real data security risks, including:

·         Breaches of confidentiality. For instance, information being given out inappropriately.

·         Failing to offer choice. For instance, all individuals should be free to choose how the company uses data relating to them.

·         Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data.

Responsibilities

Everyone who works for or with Inspired Through Sport Ltd has some responsibility for ensuring data is collected, stored and handled appropriately.

Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.

However, this person has key areas of responsibility:

The company directors are ultimately responsible for ensuring that the company meets its legal obligations.

 

The Managing Directors, Inspired Through Sport, are responsible for:

·         Keeping themselves updated about data protection responsibilities, risks and issues.

·         Reviewing all data protection procedures and related policies, in line with an agreed schedule.

·         Arranging data protection training and advice for the people covered by this policy.

·         Handling data protection questions from staff and anyone else covered by this policy.

·         Dealing with requests from individuals to see the data Inspired Through Sport Ltd holds about them (also called ‘subject access requests’).

·         Checking and approving any contracts or agreements with third parties that may handle the company’s sensitive data.

The Managing Directors, Inspired Through Sport, is also responsible for:

·         Ensuring all systems, services and equipment used for storing data meet acceptable security standards.

·         Performing regular checks and scans to ensure security hardware and software is functioning properly.

·         Evaluating any third-party services the company is considering using to store or process data. For instance, cloud computing services.

The Managing Directors, Mr Drue Lucas and Mr Joseph Goldsmith, are responsible for:

·         Approving any data protection statements attached to communications such as emails and letters.

·         Addressing any data protection queries from journalists or media outlets like newspapers.

·         Where applicable, working with other staff to ensure marketing initiatives abide by data protection principles.

 

General staff guidelines

·         The only people able to access data covered by this policy should be those who need it for their work.

·         Data should not be shared informally. When access to confidential information is required, employees can request it from their line managers.

·         Inspired Through Sport Ltd will provide training to all employees to help them understand their responsibilities when handling data as required.

·         Employees should keep all data secure, by taking sensible precautions and following the guidelines below.

·         In particular, strong passwords must be used and they should never be shared.

·         Personal data should not be disclosed to unauthorised people, either within the company or externally.

·         Data should be regularly reviewed and updated if it is found to be out of date. If no longer required, it should be deleted and disposed of.

·         Employees should request help from the Managing Directors if they are unsure about any aspect of data protection.

 

Data storage

These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the Managing Directors.

When data is stored on paper, it should be kept in a secure place where unauthorised people cannot see it.

These guidelines also apply to data that is usually stored electronically but has been printed out for some reason:

·         When not required, the paper or files should be kept in a locked drawer or filing cabinet.

·         Employees should make sure paper and printouts are not left where unauthorised people could see them, like on a printer.

·         Data printouts should be shredded and disposed of securely when no longer required.

When data is stored electronically, it must be protected from unauthorised access, accidental deletion and malicious hacking attempts:

·         Data should be protected by strong passwords that are changed regularly and never shared between employees.

·         If data is stored on removable media (like a CD or DVD), these should be kept locked away securely when not being used.

·         Data should only be stored on designated drives and servers, and should only be uploaded to an approved cloud computing services.

·         Servers containing personal data should be sited in a secure location, away from general office space.

·         Data should be backed up frequently. Those backups should be tested regularly, in line with the company’s standard backup procedures.

·         Data should never be saved directly to laptops or other mobile devices like tablets or smart phones.

·         All servers and computers containing data should be protected by approved security software and a firewall.

 

Data use

Personal data is of no value to Inspired Through Sport Ltd unless the business can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:

·         When working with personal data, employees should ensure the screens of their computers are always locked when left unattended.

·         Personal data should not be shared informally. In particular, it should never be sent by email, as this form of communication is not secure.

·         Data must be encrypted before being transferred electronically to authorised external contacts.

·         Personal data should never be transferred outside of the European Economic Area.

·         Employees should not save copies of personal data to their own computers. Always access and update the central copy of any data.

 

Data accuracy

The law requires the company to take reasonable steps to ensure data is kept accurate and up to date.

The more important it is that the personal data is accurate, the greater the effort we should put into ensuring its accuracy.

It is the responsibility of all employees who work with data to take reasonable steps to ensure it is kept as accurate and up to date as possible.

·         Data will be held in as few places as necessary. Staff should not create any unnecessary additional data sets.

·         Staff should take every opportunity to ensure data is updated. For instance, by confirming a customer’s details when they call.

·         The company will make it easy for data subjects to update the information which it holds about them. For instance, via the company website.

·         Data should be updated as inaccuracies are discovered. For instance, if a customer can no longer be reached on their stored telephone number, it should be removed from the database.

 

Subject access requests

All individuals who are the subject of personal data held by Inspired Through Sport Ltd are entitled to:

·         Ask what information the company holds about them and why.

·         Ask how to gain access to it.

·         Be informed how to keep it up to date.

·         Be informed how the company is meeting its data protection obligations.

If an individual contacts the company requesting this information, this is called a subject access request.

Subject access requests from individuals should be made by email, addressed to the data controller at drue@inspiredthroughsport.co.uk or joe@inspiredthroughsport.co.uk . The data controller can supply a standard request form, although individuals do not have to use this.

Individuals will be charged £10 per subject access request. The data controller will aim to provide the relevant data within 14 days.

The data controller will always verify the identity of anyone making a subject access request before handing over any information.

 

Disclosing data for other reasons

In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agencies without the consent of the data subject.

Under these circumstances, Inspired Through Sport Ltd will disclose requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the directors and from the company’s legal advisers where necessary.

Providing information

Inspired Through Sport Ltd aims to ensure that individuals are aware that their data is being processed, and that they understand:

·         How the data is being used

·         How to exercise their rights

To these ends, the company has a privacy statement, setting out how data relating to individuals is used by the company.

[This is available on request. A version of this statement is also available on the company’s website.]

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